4th Sets of FAQ LTC Special Cash Package CG Employees during the block 2018-21

4th Sets of FAQ LTC Special Cash Package CG Employees during the block 2018-21

• Clarification regarding queries being received in respect of Special Cash Package equivalent in lieu of Leave Travel Concession Fare for Central Government Employees during the block 2018-21

No. 12(2)/ 2020/ E-II.A
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi

Dated 10th March, 2021

OFFICE MEMORANDUM

Subject: Clarification regarding queries being received in respect of Special Cash Package equivalent in lieu of Leave Travel Concession Fare for Central Government Employees during the block 2018-21.

The undersigned is directed to say that this Department has been receiving a number of queries relating to Special Cash Package equivalent in lieu of Leave Travel Concession Fare for Central Government Employees during the block 2018-21 announced by the Government on 12th October, 2020.

Three sets of Frequently Asked Questions (FAQs) have already been clarified vide this Department’s O.M. of even number dated 20th October 2020, 10th November 2020 and 25th November 2020 on the subject mentioned above.

2. A further set of frequently asked questions have been clarified and are attached herewith at Annexure -‘ A’.

3. This issues with the approval of Competent Authority.

(Sunil Kumar)
Under Secretary to the Govt. of India

Query 1: Whether the full and final settlement of the bills pertaining to LTC Cash Scheme is also to be ensured by 31st March, 2021, without any scope of spill over to the next financial year?

Reply: As far as possible, the claims should be made and settled well before 31st March, 2021, Ministries/ Departments may consider settlement of only those claims/ purchases made on or before 31st March, 2021 beyond the due date, i.e. 31st March, 2021.

Query 2: Whether payment detail of digital instrument used for making payment against this scheme is to be furnished by the employee, along with the claim?

Reply: It is clarified that it is for the competent authority of concerned Deptt/ PAO to decide on additional document for checking the veracity of claim.

Query 3: Is the scheme admissible if payment is made digitally through friend, relative or any other person?

Reply: It has already been clarified in point 12 of the FAQ issued vide O.M No. 12(2)/ 2020-E.II.A dated 20.10.2020 that for digital payment an employee can use credit card of himself/ herself, spouse or any family member.

Query 4: For newly recruited officials having three Hometown LTC and one all India LTC, can they avail Special Cash Package for year 2020 in 2021 (upto 31.03.2021) if item is purchased after 31.12.2020 but before 31.03.2021, that is without prior intimation to office?

Reply: A newly recruited employee, who’s LTC expires in December, 2020 which remains unutilized, may be allowed to claim the cash package in lieu of that LTC till 31st March, 2021.

Query 5: Portion of the payment was made in cash as against digital payment for the entire transaction. Whether this will be eligible under the Scheme?

Reply: The portion of digital payment may be allowed to be reimbursed subject to other conditions as contained in the O.M. dated 12.10.2020.

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LTC Cash Voucher Scheme-Frequently Asked Question

Clarification regarding queries being received in respect of Special cash package equivalent in lieu of Leave Travel Concession Fare for Central Government Employees during the Block 2018-21.

No. 12(2)/2020-E.II(A)
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi
Dated 20th October, 2020

OFFICE MEMORANDUM

LTC Cash Voucher Scheme Calculator

Subject: Clarification regarding queries being received in respect of Special cash package equivalent in lieu of Leave Travel Concession Fare for Central Government Employees during the Block 2018-21.

The undersigned is directed to refer to this Department’s O.M of even no. dated 12th October, 2020 and to say that this Department has been receiving queries seeking clarification relating to Special Package equivalent in lieu of Leave Travel Concession Fare for Central Government Employees during the Block 2018-21 announced by the Government. A statement giving answers/clarifications to the queries is attached as annexure to this O.M.

Also Read: Leave Travel Concession (LTC) Cash Voucher Scheme for Central Government Employees (Finmin Order dated 12-10-2020)

2. This issues with the approval of Secretary (Expenditure).

(S. Waganathan)
Deputy Secretary, E.II(A)

FAQ on LTC Cash Voucher Scheme

1. Whether the individual employee is required to take leave to avail this LTC- Cash Voucher Scheme? Whether an employee is required to undertake any travel?

An individual need not take leave for this purpose nor undertake any travel. This is a scheme in lieu of LTC travel.

2.If a particular LTC which is meant to be used for the scheme has been partially availed by either self or members of the family, whether this scheme available and to what extent?

This scheme is applicable to the LTC fare left unutilized during the Block Year as mentioned in the O.M. dated 12.10.2020.

3. If an employee has already exhausted the prescribed limit of leave encashment for LTC, whether he will be eligible for the scheme? Whether an employee can only avail LTC fare without claiming leave encashment

An employee can avail this scheme utilizing the applicable LTC fare without leave encashment. The expenditure should be in accordance with the ratio as prescribed for LTC fare.

4. As per the scheme, an amount of upto 100% leave encashment and 50% of the value of deemed fare is to be paid as an advance to the employee opting for the scheme. It has also been stated that non-utilization / under-utilization of advance is to be accounted for by the DDOs in accordance with extent provisions relating to LTC advance. If an employee spends only the advance amount and makes a claim, how this claim will be regulated?

Also Read: LTC – Relaxation to Travel by Air to visit NER, Jammu Kashmir, Ladakh and Andaman Nicobar extended for 2 Years

If as per the calculation suggested in O.M. No. 12(2)/2020-E.IIA dated 12th October, 2020, the reimbursable amount is less than the advance drawn, this would be treated as under-utilization. However, after calculation of the claim, balance amount, if any may be recovered from the employee.

5. Newly joined Government employees are entitled for three Home Town and one Anywhere in India in a Block of four year. How this will be regulated?

The employee may use any one of the LTC available in a Block Year.

6. As per Special LTC provisions, an employee irrespective of his eligibility can travel by Air to places like Andaman & Nicobar, J&K and North-East under anywhere in India fare. In this case what will be the deemed fare?

The deemed fare has been calculated based on the normal eligibility of an employee and the special packages would not be applicable for this scheme.

7. Whether a single bill of purchase of goods or services is to be submitted or multiple bills can be submitted?

Multiple Bills are accepted. The purchase should have been done from the date of issue of the O.M. till the end of the current Financial Year. The purchase should carry a GST of 12% and above and payment should have been made to digital mode.

8. Whether there is any prescribed format for applying for this scheme.

There is no prescribed format. A simple application conveying the desire of the employee for availing the scheme, if advance is required for the purpose the same is to be mentioned.

9. What are the items which will qualify for reimbursement under this scheme?

Any goods and services which attract GST of 12% and above would qualify. The invoice with GST details should be submitted and payment should have been made through digital mode.

10. An employee having four family members eligible for LTC wants to avail this facility for less than 4 members. Further he wants to avail LTC for rest of the Members later.

As replied to query at S.No. 2, an employee can avail the scheme in partial, i.e. of the LTC of part of the eligible family. Since this is an optional scheme, if the LTC fare of any member of the family has not been utilized for this purpose, those members can avail LTC subject to extent instructions under LTC rules.

11. An employee incurs the expenditure on or before 31/3/2021 on the basis of invoice. Actual product or service received in April, 2021.

The reimbursement is based on production of invoice with details of GST. As far as possible, the claim should be made and settled well before 31st March, 2021 to avoid any last minute rush and resultant lapse.

12. For digital payment an employee uses credit card of his / her spouse or any family members.

It is clarified that the invoice which is being submitted for reimbursement under the scheme should be in the name of the employee who is availing the scheme.

13. Can services like interior decoration and phone bills be included?

Any service which is having a GST component of more than 12% is permissible.

14. Any limit of number of transaction?

As far as possible, the number of transactions may be limited to a minimum extent to avoid any difficulty / delay.

15. Is it allowed to do purchase from e-commerce platform?

Procurement from e-commerce platform is also permissible provided the relevant invoice / details are submitted.

Also Read: CCS LTC Rules 1988-DoPT Order on 04-02-2021

Also Read: Leave Travel Concession (LTC) Cash Voucher Scheme for Central Government Employees

Also Read: Special Cash Package equivalent in lieu of LTC Fare for Central Government Employees

Also Read: Relaxation for Reimbursement of Cancellation Charges for Air Tickets of LTC due to COVID-19