Revised Policy for Allotment of Railway Quarter
Kolkata, dated 02/09/2016
Sub: Revised policy for allotment of Type-IV/V Rly. Flats/Change of Rly. Flats from Type-IV to Type-V at BLV/JJC/NAP/HWH/LLH Rly. Officers’ Complex .
In supersession of this office earlier circular No. AW.2745/l-Accom/policy dated 14/05/2002 and Circular No. GM/Genl.-QS/policy/l dated 13/02/2009 the following guidelines will be followed in the matter of allotment of quarters:
1.1 Maintenance of Priority Register:
A Priority Register will be maintained for initial allotment of Type-IV, Type-V quarters at New Alipore, Type-V quarters at Judges Court and Bungalows at Belvedere Park. The following policy will be followed:
1.1.1 Separate Priority will be maintained for the Belvedere Park Bungalows, Type-IV Qtrs. at NAP and a combined priority will be maintained for Type-V Qtrs. at NAP and type-V Qtrs. at JJC.
1.1.2 Entitlement of the quarters will be as per policy of Board.
1.1.3 An officer, after initial joining at Eastern Railway Headquarters can apply for quarters at NAP/JJC/HWH/LLH and Belvedere Park as per his/her entitlement. He/she can opt. any number of location (NAP/JJC/HWH/LLH and Belvedere Park) in his single application and it will be considered for posting in the seniority list from the date of his/her application or date of his/her joining whichever is later and will be entered in all the categories of priority list simultaneously.
1.1.4 if the date of application is same then service seniority will get first priority.
1.1.5 For initial allotment of quarters at NAP or JJC for the Divisional officers at Divisional Hq.
they have to submit a certificate from concerned DRM about non-availability of quarter at Division along with the application. Same is true for officer posted at LLH and KPA. Their seniority will be maintained separately in the other than HQ. waiting list.
1.1.6 Officer initially posted in the headquarter and then transferred to any unit of E.Rly. within Kolkata area without getting allotment of type as per his/her application, will remain in priority register under HQ. pool, if he/ she is transferred back to HQ. after his/her stint in HWH/SDAH Division, LLH/KPA Workshop. This will not be applicable to officers transferred to S. E. Rly./Metro Rly. who have their own pool. They”have to apply afresh on their rejoining back at E.Rly. and their seniority will be counted from the date of his/her application or date of joining whichever is later.
1.1.7 For a particular category of quarter, within the same category following priority sequence will be followed:
(A) PHODs of E. Rlvs. CRS, Vice- Chairman/RCT, PDA. DRM-SDAH/HWH, other E.Rly. HQ. officers, Officers of EDRM/RB Officers at Kolkata, RDSO officers.
(B) Other RCT/Kolkata.
(C) Divisional SG/JA grade officers of E. Rly. Allotment will be only under pool balancing as per- 4.3.
(D) Other than E. Railways (S.E Rly., Metro, CLW,DLW etc. at Kolkata).
1.2 Allotment of Quarters:
1.2.1 Allotment will be made as per the priority list maintaining the Roster in different locations as mentioned below:
1.2.2 For New Alipore (NAPf Type-V: (2- JAG : 1- SAG)
HAG /PHOD/PDA/CRS/VC(RCT) officers can be allotted out of turn (as per the priority list of HAG/PHOD Officers with the approval of SDGM. however, if the senior-most priority holder refuses it will go to the next senior-most priority). Otherwise, two JAG followed by one SAG will be allotted quarters and the sequence will continue.
1.2.3 For Judges Court (JJC) Type-V: (2- SAG : 1-J.AG)
HAG/PDA/CRS/VC(RCT)officers can be allotted out of turn (as per the priority list of the HAG Officers with the approval ot SDGM. However, if the senior-most priority holder refuses it will go to the next senior-most priority). Otherwise, two SAG followed by one SG/JAG will be allotted quarter and the sequence will continue.
1.2.4 For New Alipore (NAP) Type-IV:
A common seniority list for all Officers from HAG to Jr. Scale Officers will be maintained. Allotment will be made as per seniority list normally. HAG/SAG officers can be allotted out of turn and SG/JAG officers can also be allotted out of turn wjth approval of SDGM. If there are no HQ. officers in the list, then Divisional officers can also be allotted type-IV qtrs. based on recommendation of DRM/CWM subject to at least 2(two) qtrs. being kept vacant for use of HQ. officers.
1.2.5 For Belvedere Park Bungalows:
Out of 18 quarters, Bungalow No. 8 is nominated for GM / Metro. Balance 17 quarters are available with Eastern Railway. There will be common seniority list for all Officers of HAG/PDA/CRS/VC(RCT) and separate priority list for PHODs /SAG (CHODs) and third list for others SAGs (functional). Allotment will be made as per seniority in the priority list. The following sequence will be followed:
(C) PHODs/PDA/CRS/VC(RCT), DRM-HWH/SDAH
(D) Other SAGs (functional) only those with less than 5 years of service left on the date of application will be considered.
(E) Other than E. Rly. HAGs, PHODs, CHODs.
GM/E. Rly. has the discretion to allot a quarter out of turn as per the merit of the case as decided by him. Allotment of Bungalows for Belvedere Park will only be done with the approval of GM/E.Rly.
1.2.6 Officers of CLW/DLW/ N. F. Rly. etc. will be temporarily accommodated in lower entitlement types. They may be allotted their entitle type as and when available.
2.0 Change of Quaters:
2.1 For UP gradation:
An officer residing in a particular type of quarter can apply for change of quarter i.e. from type-IV to type-V or change of location among NAP, JJC and Belvedere Park as per his entitlement. He/she can apply for this and the priority will be maintained with the list of initial allotment.
2.2 Change within the same type and same location (Floor change in the_same building or Building change in the same colony):
It will get the priority over initial allotment. However, the over-riding priority of HAG officers for initial allotment will take precedence, if HAG officer is available for allotment Same type change is permitted for each occupant only once.
2.3 Change on getting transferred to head quarters: An officer residing in a HWH/SDAH/ LLH/KPA or any non-headquarters pool hotise of E.Rly. unit, on getting transferred to head quarters office, will be required to apply afresh for house of same or higher type_ subject to his/her entitlement from HQ. pool. His/her date of priority will be counted from the date when he/she has applied for a higher type in his/her place of posting or date of joining whichever is later.
2.4 The priority sequence of all officers for up gradation and same type/same location change will be maintained as mentioned in para- 1.1.7.
3.0 Quarters retention on transfer:
3.1 Board’s policy for retention of quarters will be followed.
3.2 Upon transfer from Eastern Railway to Metro Rly.(Kolkata) South Eastern Railway (GRO/CLW (Kolkatal/RDSO: Quarters can be retained on payment of normal rent. However, they cannot apply for change for up gradation or location change. Even if already applied, the name will be deleted from the priority list.
3.3 Howrah/Sealdah Divisional HQ./LLH/KPA; They can retain the quarter, If they have applied for change of category as per para-2,the seniority will be maintained. However, no change will be allowed till such time the officer returns to HQ. posting. Once he/she returns to HQ. he/she can take the benefit of the seniority position as it stands on that date. In case of his/her transfer out of Kolkata, then Board’s Rule will be applicable and his/her name will be deleted from the priority List.
3.4 Retention of Qtrs. on transfer to Rly. & Non Rly.PSUs : Retention of quarter will be as per Board’s guidelines issued from time to time.
4.0 Special Clauses:
4.1 Refusal: In case of initial allotment, if a quarter is refused after allotment of entitled type of quarter, his/her name will be deleted from all the list of priority lists. He/she has to apply afresh with new priority. However, refusal before allotment due to specific choice of quarter is permitted. In that case priority will be maintained.
4.2 Occupation: After Initial/change allotment, allottee should occupy the quarter within 4 (four) weeks. After that the allotment will be treated as cancelled and officer has to apply afresh. However, if the officer is willing to pay the rent of the quarter allotted even without occupying the same, then the late occupation of allotted quarter is permitted if it is a case of initial allotment. In case of change of quarter the officer will have to agree to pay rent of both the quarters till he/she vacates the old one, then it is permitted. In case, the quarter is not ready to move within 4 (Four) weeks a certificate in that respect is to be given from Sealdah Division indicating the specific date of readiness. For HQ. pool quarters at LLH and HWH the said certificate should be obtained from Howrah Division.
4.3 Pool Balance :
- Divisional/Workshop officers will normally not be eligible for allotment of type-V quarters except for pool balancing. If number of ER headquarter officers occupying the type-V quarters of HWH/SDAH/LLH/KPA pool are more than their officers occupying HQ pool type-V quarter, then based on the recommendation of the concerned CWM/DRM, HQ pool quarter can be allotted to the Division/Workshop officers with approval of SDGM with priority as per para-1,1.7.
- No pool balancing will be done with S.E.Rly. and Metro Railways Quarters of type-V and above for their officers can only be allotted on out of turn basis with approval of GM/ER for type-V & above. However, type-IV can be allotted with approval of SDGM/ER.
This issues with the approval of the Competent Authority.
Senior Dy. General Manager.
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